RESIDENCE

Move-in

We’ll make sure you have clear instructions and know what to expect on move-in day. As well, we will email you about important dates, deadlines and other details.

One month before move-in day

About one month before move-in day—or later for late applicants—you will receive a welcome email with a link to your move-in information in the residence portal. It will include:

  • Length of time you will be living in residence
  • Move-in date and time
  • Suite information
  • Fee deadlines and payment information
  • Information on what to do on move-in day
  • Orientation Week schedule (Fall term only)

Residence Portal

A few weeks before move-in day

In your residence portal, we ask you to prepare some documents and details in advance of your move-in date.

Accidents happen, but residence is not responsible for protecting your belongings against loss, theft or damage. You need to purchase insurance to protect your belongings.

To make the process easier, MacEwan Residence has partnered with Marsh Insurance to offer insurance to residents for $80. When you accept your residence offer, you will be automatically enrolled in this insurance program.

If you wish to opt out of this insurance program, you have until September 15 for the Fall term and January 15 for the Winter term to do that. More information on opting out is in your residence portal.

Your written consent is required for MacEwan University staff to provide parents, guardians, other family members or friends with information about your residence application, suite assignment, fees or related information. This includes all aspects of your residence experience, including, but not limited to, difficulties with roommates, discipline issues, account information and even confirming or denying if you’re living in residence. 

For example, if friends or family members don’t know or forget your suite number, phone number, mailing address or other contact details and request this information from residence staff, we cannot provide it unless you've provided written consent through the FOIP consent form.

If you would like residence staff to be able to respond to questions from friends or family members, complete the Freedom of Information and Protection of Privacy (FOIP) consent form.

FOIP CONSENT FORM

Your MacEwan University Residence access and ID card, featuring the photo you submitted during the application process, will be ready for pickup when you collect your keys.

Planning to arrive early?

Let us know by filling out the early request form that is included in your residence portal. Supporting documentation must be provided explaining the reason for the request.

On move-in day

You will receive the following:

Keep your room keys and Residence ID on you at all times (but don’t keep them together on the same key ring).

Your ID allows you to access floors 2 through 13 and to enter the building between 8 p.m. and 8 a.m.

You can access Wi-Fi by logging in to the Eduroam network with your MacEwan username and password. To log in to the Eduroam network, add @macewan.ca (NOT @mymacewan.ca) to your MacEwan username. If you have questions about or problems with internet connections or Wi-Fi, contact the front desk.

MORE ABOUT WI-FI

Your mailing address can be found on your residence portal. It looks like this:

Your Name
Suite Number (to be determined)
MacEwan Residence
11050 – 104 AVE NW
EDMONTON AB  T5K 2Y9

We encourage you to provide a permanent home address when dealing with government agencies and/or places of employment. If you choose to provide your Residence address to any such agencies, Residence Services can’t hold and won’t forward mail (like employment T4s, study permits, travel visas and passports) or parcels after your departure.

MORE ABOUT MAIL DELIVERY

You must complete your Suite Condition Report before you set up your room and within 48 hours of checking in.

Describe any concerns you have about the state of the room; this information will be compared against the state of your suite once you have moved out.

Submit the Suite Condition Report through the Residence Portal. If you don’t complete the report within 48 hours of checking in, you will be held responsible for any damages found in your suite when you move out.

If you need help filling out the report, contact the front desk.

RESIDENCE PORTAL

Packing and unpacking

We recommend that you bring the following items when you move in. 

Bathroom

  • Bath and hand towels
  • Bathrobe
  • Bath mat
  • Personal toiletries
  • Plunger
  • Toilet paper

Bedroom

  • Alarm clock (with battery backup)
  • Area rug
  • Batteries
  • Blankets or comforter
  • Clothes hangers
  • Desk lamp (not halogen)
  • Extension cord
  • Fan
  • Headphones
  • Linens:
    Full/double bed: 54 inches x 80 inches (Queen fitted sheets work well!)
  • Pillows
  • Posters or other materials to decorate your suite

Kitchen

  • Coffee maker
  • Cooking utensils
  • Cutlery
  • Dish cloths
  • Dish soap
  • Drying rack
  • Food storage containers 
  • Garbage and recycling bags 
  • Kettle 
  • Microwave safe dishes 
  • Pots and pans
  • Toaster or toaster oven

Recreation

  • Camera
  • Games
  • Playing cards
  • Photos
  • Recreational equipment (like sneakers, ice skates)

Household supplies

  • Broom
  • Cleaning supplies
  • Flashlight
  • Laundry basket and detergent
  • Mop and bucket
  • Slippers

Storage is limited, so bring only what is necessary.

Please do not bring the following items when you move in. 

  • Candles
  • Pets
  • Dishwasher
  • Furniture (a chair or small table is okay)
  • Halogen lamps
  • Hydroponic lights
  • Incense
  • Larger TVs (not over 40")
  • Wireless printers
  • Mini decorative lights (LED lights are okay)
  • Mini fridge/freezer
  • Air conditioner

A limited number of bins are available on move-in day to transfer your belongings from your vehicle to your suite. They are available for one hour at a time.

You can have packages, trunks or boxes shipped to residence before you move in; however, these items should arrive only after you’ve moved in so you can claim them at the front desk. Residence ID will be required.

Contact us if you have any questions about what to bring or what not to bring.

CONTACT US

Where to park on move-in day

Parking is available 110 Street Lot or 111 Street Lot on move-in day. Please request a vehicle dash pass from the Front Desk.

Parking map
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Leaving home is a big step, whether you’re coming from across the river or outside Edmonton. Hear from our residents as they offer tips and experiences to help make your transition into residence living as smooth as possible.
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