Forms & Templates

Use this template to schedule a meeting with a student to discuss an issue of academic integrity. Copy the Academic Integrity office on the meeting request (aio@macewan.ca). If you intend to have an observer attend the meeting, include their name and role in the meeting request. (Contact aio@macewan.ca to learn more about having an observer attend the meeting.) 

Dear [student’s name]:

I am writing in regard to the [piece of work] that you submitted on [date] for [course]. I am concerned there may be a violation of MacEwan University’s Academic Integrity Policy in this piece of work. [Give more specific details of your concern. e.g. Specifically, I am concerned there may be an act of plagiarism on the third page.]

I would like to meet with you to discuss my concern. I have scheduled an appointment for [date, time, location]. If you are unable to attend this appointment, please reschedule by [date]. I will be making an appropriate decision regarding any further action after this date.

If you would like to have a support person attend the meeting with you, you can find out more about that option by contacting the SAMU Student Advocacy Centre. 

Sincerely,
[Instructor's Name
Contact information]

If an instructor decides, after meeting with a suspected student, that the Academic Integrity policy has not been violated, that decision needs to be communicated to the student. Please copy the Academic Integrity Office on the email, so we are aware of the outcome of your investigation. The Academic Integrity Office has prepared the following template to ensure instructors communicate all of the necessary information to the student.

Dear [student’s name]:

I am writing in regard to the [piece of work] that you submitted on [date] for [course]. After meeting with you, my assessment is that this [piece of work] does not involve a breach of the Academic Integrity Policy. [Give brief explanation of your decision.]

The Academic Integrity Office will remove all records of this investigation.

Sincerely,
[Instructor name
Contact Information]

If a student disagrees with an instructor's decision that academic misconduct has occurred they can request an appeal by sending an email to the Academic Integrity Office. The appeal request will lead to a Review Hearing.

Dear Academic Integrity Coordinator:

I am writing to request a Review Hearing in regard to the [piece of work], which I submitted on [date] for [course]. [Instructor's name] has concluded that this [piece of work] involves a violation of MacEwan University's Academic Integrity Policy. My instructor has imposed a penalty of [specify penalty] for [specify the violation eg. plagiarism, cheating, etc.].

I am appealing the decision that academic misconduct occurred on the grounds that [explain your reasons]. I am asking that [explain your expected outcome of the Review Hearing].

Sincerely,
[Student’s Name]

Use this form to report an academic integrity violation. File this report only after the student has been given an opportunity to meet with the instructor and a policy violation has been confirmed.

The Incident Report form needs to be completed before you return the academic work in question to the student.

To access the form, log in with your MacEwan University account (you may need to log out of your personal Google account first). Logging into the portal does not necessarily mean you have logged out of your personal account.

When you submit the Google form, the information you provided on the form will automatically be emailed to the student, your Chair and the Academic Integrity Office, with a copy also being sent to you for your files.

INCIDENT REPORT FORM